System guide
Road tax reminder system
A road tax reminder system for a UK fleet should track each registration, tax status, renewal date, SORN/off-road notes and reminder owner so operators do not rely on memory or a single DVLA letter.
System fields
| Field | Purpose |
|---|---|
| registration | Vehicle lookup and fleet identity |
| tax_status | Taxed, untaxed or SORN/off-road note |
| tax_due_date | Renewal or expiry date where available |
| owner | Person responsible for renewal |
| reminder_stage | 60, 30, 14 or 7 day follow-up |
| last_checked | Date status was last reviewed |
Fleetkeep workflow
- Add or import the vehicle registration.
- Use official vehicle data where available.
- Keep tax due dates beside MOT, insurance and service dates.
- Send reminder emails to the operator and a verified backup contact.
When to check manually
Check manually when a vehicle is sold, SORN, off-road, newly purchased, recently transferred or showing conflicting records. Fleetkeep helps keep the follow-up visible, but operators should confirm official status where needed.
Official source links
Questions operators ask
How do I track road tax for multiple vehicles?
Use a registration-based list with tax status, renewal date, owner, last checked date and reminder stages for anything due within 60 days.
Does Fleetkeep send road tax reminders?
Yes. Fleetkeep supports road tax reminders alongside MOT, insurance and service reminders, with 60, 30, 14 and 7 day options.
Put tax dates beside every other renewal
Fleetkeep keeps road tax, MOT, insurance and service reminders in one dashboard.