MOT and tax reminder dashboard for UK fleets

For fleets, sole traders and owner-operators in the UK. Track every vehicle's MOT due date beside road tax, insurance and service reminders. Email alerts go out before a missed renewal turns into a parked van and a £1,000 fine.

Why a missed MOT costs more than the fine

The headline number is the £1,000 fine for driving without a valid MOT. That is the easy part to budget for. The hidden cost is the rest of the day: the job you cannot do, the customer you have to refund, the second driver sat at home because their van is the one off the road. For a sole trader with one vehicle, that is a day's revenue. For a courier or trades operator with three or four vans, it can be the difference between a profitable week and a flat one.

Driving an unroadworthy vehicle (separate from "no MOT") can also push the fine to £2,500, plus three penalty points, plus a possible disqualification. And your insurance is invalid the moment the MOT lapses for most policies, which means a separate IN10 risk on top.

How Fleetkeep's MOT reminders work

Type your registration into Fleetkeep and the MOT record is checked against official DVSA data. The dashboard shows the due date beside road tax, insurance and service reminders, so you can review the whole vehicle without retyping dates into a separate sheet. From there, the reminder schedule is fixed and predictable:

• 60 days out: early email. Enough time to plan around garage availability.
• 30 days out: second email. Time to book the test, especially if your usual garage is busy in the autumn.
• 14 days out: third email. By this point you should have a booking. If not, this is the nudge.
• 7 days out: final email. If the test has not happened, this is your last chance to avoid driving on an expired certificate.

Reminders go to your inbox plus any verified reminder recipients you add for operations, partners or managers. You can find every vehicle's status in the dashboard at any time, sorted by soonest renewal.

MOT email reminders and dashboard reminders

Fleetkeep sends 60, 30, 14 and 7 day MOT reminder emails, shows the MOT date in the dashboard, and lets you add verified reminder recipients so the reminder is not tied to one inbox.

What makes an MOT reminder service useful for fleets?

A basic MOT reminder can warn one driver before one certificate expires. A fleet MOT reminder service needs more context: which vehicle is due next, whether the test is booked, who owns the action, and whether the same vehicle also has road tax, insurance or service work due.

Fleetkeep keeps that in one dashboard. The MOT reminder email is the nudge, but the queue is what lets an operator decide which vehicle needs attention first.

If you are managing several renewals at once, the Fleetkeep workflow keeps MOT, road tax, insurance and service dates in one queue. The fleet compliance calendar is useful when you want to plan the year around known MOT and tax pinch points.

What you get

• Auto-fill from your reg via DVLA: make, model, year, fuel, colour, MOT and tax due dates.
• MOT history with defects (advisories and fails), via the DVSA MOT history API.
• Bulk CSV import for fleets joining from a spreadsheet.
• Reminders for road tax and insurance on the same vehicles. Road tax reminders · Insurance renewals.
• Self-serve plans for up to 2, 3, 5, 10, 25 or 50 vehicles, with custom support above 50.

Fleetkeep starts with a 30-day trial. Paid plans start from £6.67/month when billed annually, or £8/month on monthly billing, after the trial. Read the full pricing.

MOT reminders for vehicles that cannot sit off road

If your fleet management is currently a Google Sheet, an Apple Note, or a corner of your desk diary, this is for you. Most enterprise fleet software starts at hundreds of pounds a month and assumes you have a dedicated transport manager. Fleetkeep keeps each MOT date in the dashboard and sends a reminder before the date passes, on every vehicle, using the same DVLA database that issues the MOT certificate.