Calendar
Fleet renewal calendar
A fleet renewal calendar keeps MOT, vehicle tax, insurance, service, document and follow-up dates visible in one monthly routine, so operators do not rely on memory or scattered inbox reminders.
Quick answer: what belongs in a fleet renewal calendar?
A fleet renewal calendar should include every date that can stop a vehicle being used or create admin risk: MOT, vehicle tax, insurance, service, document expiry, toll or charge account review, and any defect or repair follow-up.
Monthly review rhythm
| When | What to review | Action |
|---|---|---|
| Start of month | All renewals due in the next 60 days | Assign owners and book work |
| Mid-month | Anything still unbooked inside 30 days | Chase garage, insurer or renewal owner |
| Final week | Anything due inside 14 days | Confirm completed, renewed, SORN or off road |
| After completion | New due date and documents | Upload proof and reset the next reminder |
Core calendar fields
- Registration and plain-English vehicle label.
- MOT due date and booking status.
- Vehicle tax or VED date and tax status.
- Insurance renewal date and policy/document owner.
- Service date, mileage or inspection trigger.
- Open defects, repair follow-up and evidence location.
- Driver guidance or document review date.
Day 0 value in Fleetkeep
The useful first outcome is simple: upload registrations or a CSV, see the urgent dates first, and get at least one reminder outcome immediately. Fleetkeep is designed around that moment rather than a long implementation project.
Official source links
Questions operators ask
How often should a fleet renewal calendar be checked?
A monthly review of the next 60 days is a practical rhythm, with follow-up at 30, 14 and 7 days for urgent renewals.
Can a fleet renewal calendar include toll and charge accounts?
Yes. Operators can include toll, congestion, ULEZ and clean-air account review dates beside MOT, tax, insurance and service dates.
What is the fastest way to start?
Upload a CSV or add the first registration, check the most urgent MOT and tax dates, then turn on reminder emails before building out the rest of the fleet.
Build your renewal calendar from registrations
Add vehicles to Fleetkeep and turn scattered renewal dates into one dashboard and reminder queue.