What compliance dates should a UK fleet track?

Most UK fleets should track MOT due dates, road tax renewal dates, insurance renewals, service intervals, mileage-based maintenance and key vehicle documents.

Does Fleetkeep replace full fleet management software?

No. Fleetkeep is designed as a lightweight compliance and reminder dashboard for fleets that do not need a broad enterprise fleet management platform.

Can Fleetkeep pull official MOT and tax data?

Fleetkeep is built around official UK vehicle data where API access is available, plus user-supplied insurance, service and mileage details.

Fleet compliance software for UK operators

Fleetkeep is for UK fleets that need a practical way to stay ahead of MOT, road tax, insurance, service, mileage and maintenance dates without rolling out a full enterprise fleet system.

Stop missed vehicle dates becoming downtime

Add vehicles by registration or CSV, fill the dates DVLA does not hold, then use the action queue to see what is overdue, what is due soon and what can be booked next.

Coverage

FleetKeep tracks the work that actually causes fleet admin pain

One place for every due date, every email reminder, every vehicle document and the guidance drivers need on the road.

Task

Due date / status

Email reminders

Dashboard action queue

Documents / notes

Driver portal

Booking support

MOT Official due dates, emails at 60, 30, 14 and 7 days.

Road tax VED renewal date per vehicle, kept against the reg.

Insurance Policy expiry per vehicle so renewals never slip.

Service Per-vehicle interval, last service date, next due.

Oil change Set by mileage or months, whichever comes first.

Brake check Inspection follow-ups, MOT advisories, fluid changes.

Mileage Latest reading per vehicle to drive interval-based work.

Documents Upload PDFs, images and Word docs, with driver-visible sharing when needed.

Driver portal Share breakdown info, accident steps and company vehicle guidance by link.

Garage booking Send vehicle and job details to a garage; request follow-up.

✓ Built in ● Partial / planned – Not applicable

What fleet compliance usually means

For a large transport department, compliance can mean driver checks, walkaround inspections, defect workflows, tachograph records, operator licence evidence, fuel cards and telematics. For many fleets, the first problem is simpler: renewal dates live in email, spreadsheets, diaries, WhatsApp messages and garage paperwork.

Fleetkeep focuses on that first operational gap. It gives the operator one place to see the dates that can stop a vehicle being used legally or reliably: MOT, road tax, insurance, service intervals and maintenance jobs such as brakes, tyres and oil changes.

Where Fleetkeep fits best

Couriers and delivery operators running vans on mixed renewal cycles.
Trades businesses where vehicles are tools for earning, not a dedicated fleet department.
Taxi and private hire operators who need MOT, insurance and service dates visible.
Sole traders and owner-operators moving away from a spreadsheet or paper diary.
Fleets that want reminders before buying a broader fleet management platform.

The workflow

Add the vehicle. Type a UK registration or import a CSV to create the vehicle record.
Pull what is official. MOT and tax data come from official UK sources where access is available.
Fill the private dates. Insurance, service intervals, mileage and supplier notes are entered by you because DVLA does not hold them.
Set reminders. Choose 60, 30, 14 and 7 day reminder intervals for the due dates that matter.
Resolve the action. Open the vehicle, update the record, request garage follow-up or add a calendar event once the booking is confirmed.

Why this is different from a spreadsheet

A spreadsheet can store dates, but it does not tell you which vehicle needs attention first. Fleetkeep turns the records into a sorted action queue, highlights urgent items and keeps maintenance tasks beside the vehicle they relate to.

That matters when there are several vehicles with different MOT, tax, insurance and service cycles. The question is no longer "where did we put the date?" It becomes "what should we do today?"

What Fleetkeep deliberately does not do

Fleetkeep is not trying to be a telematics platform, live vehicle tracker, fuel card system or driver scoring tool. Those can be useful for larger operations, but they add cost and setup work. The aim here is narrower: make the compliance dates and maintenance actions visible enough that busy teams stop missing them.