Fleet management software for small UK fleets

Fleetkeep gives businesses running 2 to 50 vehicles one record for MOT, road tax, insurance, servicing, maintenance, documents and driver guidance. Add a registration or import a CSV, then see which vehicle needs attention next.

See your first vehicle before choosing a plan

Enter one UK registration. Fleetkeep creates the vehicle record and retrieves available MOT and road tax data from official sources. No card is needed for the first vehicle.

Fleetkeep dashboard showing six UK fleet vehicles sorted by the next MOT, tax, insurance or service action due. — The Fleetkeep dashboard, with vehicles sorted by what needs attention next.

Coverage

Fleetkeep tracks the work that causes fleet admin pain

One place for every due date, every email reminder, every vehicle document and the guidance drivers need on the road.

Task

Due date / status

Email reminders

Dashboard to-do list

Documents / notes

Driver portal

Garage request

MOT Official due dates, emails at 60, 30, 14 and 7 days.

Road tax VED renewal date per vehicle, kept against the reg.

Insurance Policy expiry per vehicle so renewals never slip.

Service Per-vehicle interval, last service date, next due.

Oil change Set by mileage or months, whichever comes first.

Brake check Inspection follow-ups, MOT advisories, fluid changes.

Mileage Latest reading per vehicle to drive interval-based work.

Documents Upload PDFs, images and Word docs, with driver-visible sharing when needed.

Driver portal Share breakdown info, accident steps and company vehicle guidance by link.

Garage request Send vehicle and job details to a garage; request follow-up.

✓ Built in ● Partial – Not applicable

What small fleet management software should keep together

The useful starting point is a reliable vehicle record, a clear owner for each action and a dated queue. Fleetkeep keeps the following work beside each registration:

MOT, road tax, insurance and service dates by vehicle.
Maintenance work, defects, condition checks and garage follow-up.
Vehicle documents, driver-visible files and company guidance.
Toll, congestion, ULEZ and clean-air account cover records.
Verified reminder recipients for shared fleet admin.

Fleet records without tracking hardware

Fleetkeep covers

Vehicle records, compliance dates, email reminders, servicing, maintenance actions, defects, documents, driver guidance, condition evidence and toll or charge admin.

Use a broader system when you need

Live GPS tracking, route optimisation, fuel-card control, driver scoring, dispatch, tachograph analysis or a full workshop management system.

Best fit for Fleetkeep

Fleetkeep is strongest where a business has vehicles to keep road legal but no dedicated transport office. Couriers, trades, taxi/PHV, construction, delivery and hire operators can start with a registration list, then add the missing records over time.

Pricing for 2 to 50 vehicles

Monthly plans are £8 for up to 2 vehicles, £12 for 3, £19 for 5, £29 for 10, £59 for 25 and £99 for 50. Annual billing includes two months free. Plans can be cancelled at any time, and custom onboarding starts above 50 vehicles.

See all vehicle plans and setup options.

Your first session

Add one UK registration or upload a CSV.
Check the MOT and road tax dates Fleetkeep finds.
Add insurance, service interval and mileage details.
Switch on reminder emails for the right recipients.
Use the dashboard to work through urgent dates first.