UK fleet compliance checklist

Every vehicle

• Registration plate recorded exactly as shown on the vehicle.
• Make, model, year and fuel type confirmed.
• MOT due date checked against official MOT history.
• Road tax status and due date checked against DVLA data.
• Insurance renewal date entered manually.
• Last service date and service interval entered.
• Current mileage recorded or estimated from the latest reliable source.

Monthly fleet admin

• Review vehicles due in the next 60 days.
• Book MOTs or services before the diary fills up.
• Check insurance renewals before auto-renewal or quote deadlines.
• Review tyres, brakes, oil and warning notes from recent garage visits.
• Confirm any SORN, sold or off-road vehicles are not still in the active list.
• Send unresolved garage requests or call the supplier directly.

Documents to keep findable

• Insurance certificate or policy reference.
• MOT certificate or MOT history reference.
• Service invoices and inspection sheets.
• Brake, tyre, oil and repair invoices.
• V5C location note or asset owner reference.
• Preferred garage, supplier, phone number and email if known.

Reminder cadence

Fleetkeep supports 60, 30, 14 and 7 day reminder intervals. A practical setup for most fleets is:

• 60 days: review cost, supplier and diary options.
• 30 days: book MOT, service or renewal action.
• 14 days: chase if no booking is confirmed.
• 7 days: final check that the action is booked or completed.