Template
Van maintenance schedule template
A van maintenance schedule should combine driver checks, periodic maintenance, servicing, tyre/brake review and document follow-up in one calendar so downtime risks are visible before the van is needed.
Starter schedule
| Cadence | Check | Owner |
|---|---|---|
| Daily | Driver walkaround, tyres, lights, mirrors, warning lights | Driver |
| Weekly | Oil, coolant, screenwash, tyre condition, visible damage | Driver or supervisor |
| Monthly | MOT, tax, insurance, service and document due dates | Operator |
| Mileage trigger | Oil, service interval and wear items | Operator |
| Garage visit | Brakes, tyres, defects, invoice and next action | Garage and operator |
What to record
- Date and mileage of the check or service.
- Defects found and whether the vehicle is safe to use.
- Supplier, invoice reference and uploaded document.
- Next due date, next mileage trigger or follow-up task.
Fleetkeep workflow
Fleetkeep is not a workshop system. It is the operator dashboard that keeps the next admin and maintenance action visible: due dates, reminders, documents, guidance and supplier follow-up.
Official source links
Questions operators ask
What is a van maintenance schedule?
It is a calendar or checklist that tracks driver checks, servicing, mileage-based maintenance, defects, tyres, brakes and renewal documents for each van.
Can Fleetkeep replace a garage inspection?
No. Fleetkeep helps operators track admin, documents and reminders; it does not replace professional maintenance or safety judgement.
Turn maintenance dates into reminders
Add each van, set service intervals and keep maintenance actions beside MOT, tax and insurance dates.