Fleet toll management for UK operators
Toll and clean-air charge admin gets messy when each vehicle has a different route, provider account or Auto Pay status. Fleetkeep keeps the vehicle-level record in one place: coverage, payment method, official portal link, spend and review date.
What to track
- Vehicle coverage. Which registration is covered by which toll, tunnel, congestion or clean-air account.
- Account and payment status. Whether Auto Pay, pre-pay, account billing or a fleet provider is active.
- Official portal links. A direct route to check the account before a missed charge becomes a penalty.
- Vehicle spend. Toll, congestion, ULEZ and clean-air charges by vehicle, date, provider, amount and invoice reference.
- Review dates. A reminder to check coverage after vehicle additions, disposals, card changes or route changes.
- Driver guidance. Clear instructions on whether drivers should pay, report a crossing or leave it to the office account.
UK toll and charging accounts to consider
Common UK examples include Dart Charge, Merseyflow, Tyne Tunnels, M6toll and TfL Auto Pay for London road-user charges. Operators working across more regions may also use a fleet mobility provider for wider toll billing, invoicing and account management.
TfL Fleet Auto Pay
London Congestion Charge, ULEZ, LEZ, Blackwall and Silvertown tunnels
Best supported via monthly statement import or forwarded notification statements unless an official account data feed is provided.
Dart Charge
Dartford Crossing
Pre-pay accounts can reduce crossing costs. Fleetkeep reconciles imported statement rows against vehicle registrations.
Merseyflow
Mersey Gateway and Silver Jubilee Bridge
Merseyflow has a discoverable statement WebAPI surface, but production use needs legitimate customer account access and permission.
Tyne Tunnels
Tyne Tunnels
Official help references an Export activity function for Pre-Paid account holders, making CSV import the practical first integration.
M6toll
M6toll
Vehicle/tag mapping matters where statements identify a device rather than a registration.
Clean Air Zones
UK clean-air charging zones outside London
Fleetkeep tracks likely exposure and payment evidence; direct payment automation stays with official services unless an approved API exists.
Fleet mobility provider
Multi-provider toll and charge billing
This is the best route for higher-value customers if their provider offers official API, SFTP or scheduled export access.
How statement processing works
Toll Control is part of the paid Fleetkeep dashboard. Customers keep official provider accounts and payment responsibility; Fleetkeep collates the admin view.
Suggested Fleetkeep workflow
- Add the vehicle by registration or import it by CSV.
- Open the vehicle record and add any toll or charging account cover.
- Store the official provider portal link and account reference.
- Mark whether Auto Pay, pre-pay or account billing is enabled.
- Import statement CSVs or add manual toll spend rows by provider, date and amount.
- Forward statement CSV emails when available; Fleetkeep can process those on an hourly bridge.
- Use the fleet Toll Control dashboard to review unmatched registrations and skipped duplicates.
- Set a review date so coverage and spend are checked when the fleet changes.
Keep toll and charge admin beside the vehicle
Track account cover, official links, review dates and spend alongside MOT, tax and documents.
Try with your vehicle