Planner
HGV service reminder planner
An HGV service reminder planner should sit alongside the operator maintenance system: it keeps service dates, inspection windows, repair evidence and follow-up owners visible, but it does not replace DVSA guidance or an operator licence maintenance regime.
Planner structure
| Item | Record |
|---|---|
| Vehicle identity | Registration, fleet number, type and role |
| Inspection interval | Operator-defined safety inspection cadence |
| Last inspection | Date, mileage and outcome |
| Next inspection | Due date and owner |
| Service schedule | Date or mileage trigger |
| Defect follow-up | Open issues, repair status and evidence |
| Record retention | Where inspection sheets and invoices are stored |
Important limitation
Fleetkeep can help make dates, documents and reminders visible. It should not be described as a full HGV compliance, tachograph, operator licence or transport manager system unless those capabilities are explicitly built and verified.
Where Fleetkeep helps
- Upload inspection sheets and repair invoices against the vehicle.
- Keep service and inspection dates in the same dashboard as MOT, tax and insurance.
- Give drivers access to approved breakdown and accident guidance.
- Use custom onboarding above 50 vehicles where workflows need shaping.
Official source links
Questions operators ask
Can Fleetkeep replace an HGV operator maintenance system?
No. Fleetkeep can support reminders, documents and visibility, but HGV operators should follow DVSA guidance and their operator licence maintenance arrangements.
Why include HGV planning in Fleetkeep?
Some operators need simple visibility across mixed vehicles. Fleetkeep can help track dates and documents while custom workflows are agreed for higher-risk fleets.
Talk through a higher-risk fleet
For HGVs or complex compliance workflows, use custom onboarding rather than assuming a self-serve setup is enough.