Service evidence for leasing, finance and fleet teams
Know which vehicles still need proof of service.
Know what’s due, who’s replied and what still needs checking. Bring service-evidence requests, customer replies and vehicle history into the same Fleetkeep account.
Discuss your workflowFor fleet operators, leasing teams and financed-vehicle portfolios. Available through a scoped pilot.
Need dates, daily checks and reminders for vehicles you run? Explore standard fleet management →
From outstanding evidence to a recorded service
Follow one vehicle through.
Workflow illustration, not a customer account. Select a stage to see what happens next.
See what needs attention
Find vehicles with service work due or missing evidence. Keep the service requirement separate from whether proof has arrived.
Next action: request a service invoice or record.
A service request can still be overdue while a reply is being reviewed. Evidence status and service timing are tracked separately.
Part of the product you already know
One vehicle record.
A wider view of the work.
Fleetkeep already keeps vehicle dates, documents, checks and maintenance history together. The servicing portfolio adds a shared view of the evidence you’re waiting for and the decisions your team needs to make.
Use recorded service intervals to begin. Add manufacturer schedules only where an approved data source and the right vehicle match are available.
Explore the rest of Fleetkeep →Service-evidence workflow pricing
A quote around your fleet and workflow.
We agree the scope before a pilot or rollout. Standard vehicle plans remain available for everyday fleet records and reminders.
See standard plans →- Platform subscription
- Quoted by vehicle volume and agreed portfolio workflow.
- Optional manufacturer data
- Coverage, lookup volumes, refreshes and licence terms agreed separately. No blanket promise of every make or service task.
- Specialist setup and integrations
- Any bespoke work is scoped and quoted before it starts. Ordinary fleet import help stays free, whatever your fleet size.
Before you roll it out.
Can we start without manufacturer data?
Yes. Your team can use recorded service intervals and request evidence against them. Manufacturer schedules are an optional, separately licensed source. A schedule tells you what is required; the uploaded evidence and operator review establish what was recorded as completed.
Does Fleetkeep chase and approve everything automatically?
No. Evidence requests can have up to two opt-in automated follow-ups, at least three days apart, which stop after submission. An operator still reviews the evidence and records the decision. Fleetkeep does not certify roadworthiness or guarantee compliance.
Planning a portfolio of 10,000+ vehicles?
Talk to us about a staged pilot. We agree the initial sample, data coverage, access needs and performance checks before a wider rollout. Capacity at 10,000+ vehicles has not yet been verified; we will validate your requirements before committing to that scale.
Start with your current process
Show us what your team is chasing.
Tell us roughly how many vehicles you manage, how you collect service records today and whether you need manufacturer schedules. We’ll discuss the workflow and arrange a demo before proposing a pilot.
Opens your email app. Prefer webmail? Write to [email protected].
Start with a description, not customer records or a full vehicle list. How we handle your information.